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2. [Affinity and AYSO Volunteer Management](#affinity-and-AYSO-volunteer-management)
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2. [Affinity and AYSO Volunteer Management](#affinity-and-AYSO-volunteer-management)
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3. [Background Checks](#background-checks)
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3. [Background Checks](#background-checks)
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4. [inLeague System Access and Eligibility Rules](#inleague-system-access-and-eligibliity-rules)
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4. [inLeague System Access and Eligibility Rules](#inleague-system-access-and-eligibliity-rules)
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5. [Youth Volunteers](#youth-volunteers)
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## Introduction to Volunteer Membership
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## Introduction to Volunteer Membership
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Volunteer membership is 'baked in' to the player registration process: inLeague directs family members to review their user accounts and complete their volunteer registration form prior to registering any players.
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Volunteer membership is 'baked in' to the player registration process: inLeague directs family members to review their user accounts and complete their volunteer registration form prior to registering any players.
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### 'Volunteer Pool' vs. 'Assigned Staff'
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inLeague distinguishes between the **Volunteer Pool** (users who indicated that they are willing to volunteer) and **Staff** (users assigned actual roles as coaches or administrators). League administrators can assign any user in any role, regardless of whether they volunteered for it (or volunteered at all). The Volunteer Pool is used to facilitate reporting and recruiting but role selection during volunteer registration does not confer any access with the exception of referees for leagues that permit open access to their referee self-scheduler.
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## Affinity and AYSO Volunteer Management
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## Affinity and AYSO Volunteer Management
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### Important: Last Name & DOB
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### Important: Last Name & DOB
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... | @@ -52,6 +57,10 @@ After a user completes the seasonal volunteer preference form, inLeague makes a |
... | @@ -52,6 +57,10 @@ After a user completes the seasonal volunteer preference form, inLeague makes a |
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Users or volunteers who do not meet any of the above criteria will be counted as "current" for the season for which they submitted a preference form but they will skip the remainder of the volunteer registration process.
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Users or volunteers who do not meet any of the above criteria will be counted as "current" for the season for which they submitted a preference form but they will skip the remainder of the volunteer registration process.
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### Background Checks: Renewal
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Background checks are good for **455** days (about 15 months). They are eligible for renewal **90 days** prior to expiration. **There is no longer any connection between AYSO Membership Year and background checks** -- if a volunteer receives a background check in May of 2022, it is good until around August 2023 and may be renewed in May 2023.
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### Background Checks: Regional Approval Queue
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### Background Checks: Regional Approval Queue
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Because the league covers the cost of each background check, inLeague provides a "holding tank" for league administrators to review volunteer applications before inLeague generates the background check request.
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Because the league covers the cost of each background check, inLeague provides a "holding tank" for league administrators to review volunteer applications before inLeague generates the background check request.
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... | @@ -72,4 +81,21 @@ The approval queue is designed to handle **seasonal** volunteer roles like coach |
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#### Background Check Results
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#### Background Check Results
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[Background Check Status Color Key](https://aysovolunteers.org/background-check-status-color-key/) |
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When Sterling completes the background check (usually within 24-48 hours), the results are sent to the AYSO National CVPA team for adjudication into one or more [color codes](https://aysovolunteers.org/background-check-status-color-key/) that govern what roles the volunteer is permitted to have. The adjudication process is usually automatic, but in some cases requires manual review or intervention. When this process is completed, the results are sent instantly to Affinity, inLeague, and SportsConnect. **Note:** This means that volunteers may be in possession of a notice or screenshot from Sterling indicating that that their background check is complete (since Sterling "completed" it) when the results are being reviewed by AYSO. **Background checks are not complete until they are reflected in Affinity and inLeague**.
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* There is no lag between when background check results are processed by AYSO and when they are reflected in inLeague.
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* **Background Checks from Other Regions (or SportsConnect)**: Background checks are "good" for AYSO volunteers regardless of which region they signed up in or whether it was a SportsConnect or an inLeague region.
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* If a volunteer from another region signs up in your region, inLeague should receive their results and expiration date when they submit their volunteer preference form. inLeague will not permit a volunteer with active, non-expired or non-expiring results to initiate a new background check.
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### System Access and Background Checks
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You may assign coach, divisional, program-wide, or administrator access to any user in your region, but
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inLeague users who do not have current background checks or who do not pass their background checks will have their access suspended. **inLeague Staff are unable to waive this requirement**.
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Volunteers who receive results other than **Green** will may retain some access depending on the result.
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## Youth Volunteers
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Volunteers under the age of 18 may sign up as referees. They are exempt from the background check requirement and automatically receive a risk status of **Blue** which allows refereeing but no other system role.
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Youth referees who turn 18 during the season will need to return to inLeague and undergo a background check as soon as possible. |
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